Sports Travel Management

Major sports events

Our specialist travel team is dedicated to managing the complex travel needs of teams, high-profile sports personnel, crew, and equipment. We provide professional event planning and management services designed to engage and inspire your team and stakeholders.

With over 25 years of experience in travel and event management, our expert team brings a wealth of knowledge to deliver practical, creative, and cost-effective solutions — tackling any logistical challenge with efficiency, precision, and attention to detail.

Key Services

• A central point of communication for all bookings
• Backed by a team of dedicated sporting consultants
• On-site travel desk and logistical support
• Coordinated flight schedules
• Centrally managed rooming allocations
• Comprehensive management for athletes, staff, technical officials, federations, VIP guests, media, and sponsors
• Venue sourcing, procurement, negotiation, and payment term management
• Integrated event registration tool

Business travel

As one of the world’s largest and most awarded travel management companies, we understand the “business” of travel.

Our proven sports travel solutions deliver experiences that enhance productivity, increase efficiency, and ensure a strong return on investment for your team’s executives and VIP travelers — every time they travel.

Key Services

• Travel bookings: flights, hotels, rail, car rentals, and visas
• Travel support: book online via ETP’s proprietary booking tools or through your dedicated travel consulting team, ensuring your executives’ specific travel needs and preferences are met every time
• VIP travel services: private charter flights, limousine transfers, and escorted airport transfers
• Strategic travel policy development
• 24/7 emergency travel assistance
• Global supplier negotiations
• Traveler tracking technology and emergency communications
• Real-time reporting
• Expense management solutions

Team travel

Whether it’s game day travel, competitions, training camps, or corporate hospitality events, our integrated corporate and group travel solutions provide the logistical support needed to ensure success.

We understand the complex requirements of traveling sports teams and leverage our strong global supplier relationships to negotiate discounted group rates with flexible conditions on your behalf. Our experience and expertise ensure your group arrives on time, fully prepared, and ready for action.

Key Services

• Single point of contact with 24/7 dedicated support
• Post-trip reconciliation and real-time financial reporting
• Security, tracking, and emergency planning
• Air charter and private rail charter arrangements
• Team equipment transportation management
• Secure floor and room allocations
• Private dining and personalized catering
• Comprehensive due diligence and local language support

Athlete concierge travel

Looking for a bespoke concierge service tailored to high-profile sporting travelers? We’re passionate about delivering best-in-class service and are trained to anticipate and exceed the particular needs of your sporting professionals.

Our diverse customer portfolio and international footprint mean we understand the unique and often complex needs of high-profile professionals all over the world.

Key services

• Private charter flights
• Airport assistance
• Car transfers
• Private security clearance
• Full concierge service
• High level of discretion
• Meet and greet

Sports travel technology

From user-friendly mobile booking tools to group logistics management, real-time traveler tracking, and reporting, we take the stress out of sports travel so you can focus on your game.

Our clients enjoy access to ETP’s award-winning proprietary travel management tools, providing you and your teams with reliable, accessible, and intuitive travel experiences pre-trip, in-trip and post-trip.

Our travel tools are housed in a central online travel portal, providing 24/7 access from your web-enabled mobile device for total convenience and control.

Risk management and reporting

Traveler Tracking: ETP’s traveler tracking tool enables you to track and communicate with your team while they are traveling, with live itinerary status updates and SMS and email communication tools to update travel itineraries in the event of delays or missed connections.

Pre-Trip Approval: A sophisticated and mobile-optimized travel approval request system that enables travelers to request authority to travel prior to booking, making budget and traveler safety management a breeze.

Risk Alerts: Our global risk assessment platform alerts travel managers and travelers to potential travel risks pre-travel and in-trip, and provides emergency SMS and email communications to affected travelers to enhance safety and efficiency when unexpected events occur.

Program Performance: Our highly sophisticated travel reporting platform consolidates all areas of your travel spending for a 360-degree view of your travel budget. Your dedicated account manager provides proactive analytical advice on trends and best practices to drive savings to your travel budget.

Expense Management: Our expense management solutions offer complete visibility over the total cost of travel, incorporating flights, accommodation, ground transport, and ancillary expenses, and facilitate easy reconciliations on both desktop and mobile devices.